|
Privacy Notice concerning our
BCA Sales & Marketing - Travel Arranger and Expensing
Data Processing Activity
(Boeing Data Processing Activity ID Number: 7590)
The Boeing Company and its group of companies seek to maintain the privacy, accuracy, and
confidentiality of personal data that we collect and use.
We have established privacy and security measures
both internally and (where applicable) in our relations with third parties to safeguard
personal information in our data processing activities.
We hope that
the following questions and answers addressing privacy issues
related to our "BCA Sales & Marketing - Travel Arranger and Expensing"
data processing activity are as concise, transparent, and
intelligible as possible. We welcome
your suggestions for improvement of any of the content presented
below.
|
Question |
Answer |
| What
corporate entity determines the purposes and means of processing of the personal data in this activity?
(This
is the "Controller" under the EU General Data Protection Regulation and other applicable
laws.) |
The
Boeing Company |
| Who
represents this entity with regard to privacy issues? |
The Boeing Global Privacy Office is responsible
for privacy issues related to this activity.
Contact information for the Boeing Global Privacy Office
appears below this table.
(The Boeing Global
Privacy Office will route issues to the appropriate Data
Protection Officer where applicable.)
|
| Whose
personal data is intended to be processed by this
activity? |
This
activity is intended to process the personal information
of:
-
Employees
- Customers
-
Spouses
It is not intended to process the personal
information of individuals in other categories. |
| What
categories of personal data are processed by this
activity? |
Highly-Sensitive
Personally Identifiable Information:
Passport Number
Driver's License Number
Credit Card Number
Full Date of Birth
Highly Sensitive Medical Information
Sensitive
Personally Identifiable Information:
- Citizenship
- Home Address
- Sensitive Medical Information
Special Category Personally Identifiable
Information:
- Medical or Health Information
Personal Information: This covers employee/traveler PII and limited Spouse PII. |
| What
are
the purposes of
processing personal data in this activity? |
The personal information is used by travel arrangers to support employee/spouse and rarely customer (i.e. guest speaker) travel requirements (i.e. passport renewals, obtaining visas, reserving hotel rooms and rental cars, etc.). This includes COVID-19 related vaccination and attestation documentation voluntarily submitted by employees to travel arrangers who coordinate executive and employee travel requirements. |
| What is
the legal basis for processing personal data in this
activity? |
Processing
is necessary for purposes of legitimate interests
pursued by
The Boeing Company:
|
| Is the
data subject (the person to whom the data relates)
required to provide personal information for this
processing activity, and what would be the possible
consequences of failing to do so? |
Provision of personal information
for this processing activity is not required.
Failure to provide the personal information could result in the executive and employee not being able to travel to conduct business on behalf of The Boeing Company. |
| Who are
the recipients of the personal data in this activity? |
The recipients of the information are travel arrangers, hotels, car rental companies, non-US embassies, event organizers, United States passport agency and 3rd party visa processing agencies. |
| In what
countries will the personal data be processed? |
The personal information may be used by business processes based in every country in which Boeing has travelers who use this process and in the locations they travel to.
The personal information will be stored in the United States on the US-based travel arranger file share.
|
| How long
will the personal data be retained by this activity? |
Delete documents containing employee/spouse SPII/HSPII (i.e. employee email, visa, passport, driver’s license, etc.) upon completion of business travel and/or when there is no longer a business need to retain the PII.
Some employee SPII/HSPII may need to be stored for extended periods due to the frequency of employee travel. However, when the employee’s travel requirements change and there is no justification for retaining the PII, then the employee’s SPII/HSPII will be dispositioned. |
|
What specific privacy rights may the individuals whose
personal data is processed by this activity have, and
how can they be exercised? |
Anyone may have the right to
lodge a complaint with a
supervisory authority (https://boeing.com/privacy/authorities.html).
Depending upon the jurisdiction(s)
in which you live or work, you may have the
following additional rights:
- to request access to and
rectification or erasure of personal data or
restriction of processing
- to object to processing
- to data portability
- to not be subject to a
decision based solely on automated processing
which produces legal effects concerning you or similarly affects
you
If not offered as a
self-service capability within the "BCA Sales & Marketing - Travel Arranger and Expensing"
data processing activity or otherwise addressed in
another answer above, any applicable privacy rights
may be exercised using
https://boeing.com/privacy/rightsexerciseportal. |
If you have questions or
concerns about privacy issues associated with our "BCA Sales & Marketing - Travel Arranger and Expensing"
data processing activity, you may contact the
Boeing Global Privacy Office by:
You
may use
https://boeing.com/privacy/rightsexerciseportal to exercise any
applicable privacy rights for which a self-service capability has
not been offered within the "BCA Sales & Marketing - Travel Arranger and Expensing"
data processing activity
or for which other specific instructions do not appear above.
For customers and visitors to our web sites: This notice supplements
the
Boeing Privacy and Cookie Statement.
For employees, contract labor, retirees, and subsidiary employees: This notice
supplements the
Boeing Employee Privacy Notice.
Boeing will periodically review and update
the content of this notice at its discretion.
It was last updated
2025-07-21 17:39:57
(UTC).
|
