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Privacy Notice concerning our
Visiting Professor Program
Data Processing Activity
(Boeing Data Processing Activity ID Number: 8215)
The Boeing Company and its group of companies seek to maintain the privacy, accuracy, and
confidentiality of personal data that we collect and use.
We have established privacy and security measures
both internally and (where applicable) in our relations with third parties to safeguard
personal information in our data processing activities.
We hope that
the following questions and answers addressing privacy issues
related to our "Visiting Professor Program"
data processing activity are as concise, transparent, and
intelligible as possible. We welcome
your suggestions for improvement of any of the content presented
below.
|
Question |
Answer |
| What
corporate entity determines the purposes and means of processing of the personal data in this activity?
|
The
Boeing Company |
| Who
represents this entity with regard to privacy issues? |
The Boeing Global Privacy Office is responsible
for privacy issues related to this activity.
Contact information for the Boeing Global Privacy Office
appears below this table.
|
| What
other entity may process this personal
data on behalf of
The
Boeing Company (including its fully integrated
subsidiaries around the globe)?
(This
is the "Processor" under the EU General Data Protection Regulation and other applicable
laws.) |
Concur |
| Whose
personal data is intended to be processed by this
activity? |
This
activity is intended to process the personal information
of:
-
University Professors and Senior Lead Researchers
who are in the following locations:
- The United States
- Australia
- The European Union (EU)
- The United Kingdom (UK)
It is not intended to process the personal
information of individuals in other categories
or locations. |
| What
categories of personal data are processed by this
activity? |
Sensitive
Personally Identifiable Information:
- Age
- Citizenship
- Gender
or Gender Identity
- Personal Email Address
- Personal Phone Number
Personal Information: The following data elements are processed as part of the application process: legal name, name of employer, professional title, field of expertise, professional biography with optional photograph.
The following data elements are processed as part of the export control process: legal name, citizenship, US Permanent Residency/Asylee/Refugee Status.
The following data elements are processed as part of the badging process: legal name, citizenship, birth month and day, email, phone, associated company.
The following data elements are processed as part of the travel booking process: legal name, citizenship, phone number, email address, frequent flyer number, dietary restrictions, accommodation requirements.
NOTE: Date of birth and passport information are collected via telephone by an Enterprise Technology Office representative while booking travel using the Boeing Concur system. Date of birth and passport information are not otherwise collected or stored during this process. Participants will also be required to show valid government ID to receive a Boeing badge, but it will not be stored. |
| What
are
the purposes of
processing personal data in this activity? |
The information requested on the Visiting Professor Program (VPP) application is used for the purposes of selecting participants for the program and ensuring the participant is matched to a host who best aligns with their area of expertise.
In addition, candidates will be requested to provide the necessary personal information to book travel accommodations, to meet Boeing badging requirements, and to comply with export control requirements. |
| What is the legal basis of processing personal data in this activity? |
The data subject has given consent to the processing of his or her personal data for one or more specific purposes.
Participants self-elect to provide information requested on the VPP application to be considered for selection. At any time, participants may request a copy of their application, to withdraw their application and/or request that it be deleted. Requests may be made to the VPP Program Manager via email at any given time. |
| What is the legal basis of processing personal data in this activity? |
Processing is necessary for compliance with a legal obligation to which the controller is subject. |
| Is the
data subject (the person to whom the data relates)
required to provide personal information for this
processing activity, and what would be the possible
consequences of failing to do so? |
Provision of personal information
for this processing activity is not required.
If personal data is not provided, the candidate cannot participate in the Visiting Professor Program. |
| Who are
the recipients of the personal data in this activity? |
The recipients of the personal data are the Boeing Enterprise Technology Office, Boeing badging, Boeing Global Trade Controls, and Concur. |
| In what
countries will the personal data be processed? |
The personal data will be used by business processes based in the United States.
The personal data will be stored in the United States.
|
| How long
will the personal data be retained by this activity? |
Data from Visiting Professor Program applications will be retained for one year.
Travel booking information will be retained until the data subject requests removal or according to the terms and conditions of the contract between Boeing and Concur.
Data used for badging purposes will be maintained for the current calendar year plus two years.
Data used for export control purposes will be retained for five years. |
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What specific privacy rights may the individuals whose
personal data is processed by this activity have, and
how can they be exercised? |
Anyone may have the right to
lodge a complaint with a
supervisory authority (https://boeing.com/privacy/authorities.html).
Depending upon the jurisdiction(s)
in which you live or work, you may have the
following additional rights:
- to request access to and
rectification or erasure of personal data or
restriction of processing
- to object to processing
- to data portability
- to not be subject to a
decision based solely on automated processing
which produces legal effects concerning you or similarly affects
you
If not offered as a
self-service capability within the "Visiting Professor Program"
data processing activity or otherwise addressed in
another answer above, any applicable privacy rights
may be exercised using
https://boeing.com/privacy/rightsexerciseportal. |
If you have questions or
concerns about privacy issues associated with our "Visiting Professor Program"
data processing activity, you may contact the
Boeing Global Privacy Office by:
You
may use
https://boeing.com/privacy/rightsexerciseportal to exercise any
applicable privacy rights for which a self-service capability has
not been offered within the "Visiting Professor Program"
data processing activity
or for which other specific instructions do not appear above.
For customers and visitors to our web sites: This notice supplements
the
Boeing Privacy and Cookie Statement.
For employees, contract labor, retirees, and subsidiary employees: This notice
supplements the
Boeing Employee Privacy Notice.
Boeing will periodically review and update
the content of this notice at its discretion.
It was last updated
2025-01-17 18:24:00
(UTC).
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